The Administrative Assistant position is responsible for assisting the Executive Director and the Membership & Programs Coordinator with day-to-day administrative tasks. The Administrative Assistant reports directly to the Executive Director. This is a part-time position requiring 8-12 hours/week. The duties include:

  • Provide staff support to the Executive Director, Membership & Programs Coordinator, and Board of Directors.
  • Answer and direct phone calls.
  • Assist with sending and receiving of correspondence.
  • Organize and schedule meetings.
  • Make copies and file.
  • Data entry.
  • Assist with fulfillment of member benefits.
  • Assist with the updating of the website and social media to provide current information about the organization and events.
  • Assist with events and educational programs.
  • Maintain inventory of office supplies and order as needed.

Other duties as assigned.

Availability for meetings and events in the evening and weekends is required. Must have the ability to lift and carry 30 pounds and have reliable transportation.

Applicants must be creative, energetic, self-motivated, comfortable with a small office, and a hands-on work environment. Qualifications include:

  • Associates Degree or equivalent experience, preferred BA/BS degree.
  • Proficiency in MS Office, including Access and Excel. In-Design and Publisher experience is plus.
  • Excellent communication skills.
  • Exceptional administrative, organizational and prioritization skills and dedication to completing tasks in a timely manner.
  • Demonstrated ability to work as a team to achieve results.
  • Non-profit experience preferred, but not necessary.
  • Dedication to the Foundation’s mission and appreciation of Saratoga Springs’ special historic legacy.

Salary Range: Hourly rate based on experience.

To Apply:
Submit an electronic cover letter, resume, and references by email with the subject “Administrative Assistant” to:

Samantha Bosshart
Executive Director
Saratoga Springs Preservation Foundation
112 Spring Street, Suite 203
Saratoga Springs, New York 12866

Application deadline is Friday, January 26, 2018.



The Foundation is always looking for volunteers and interns to assist with us with fulfilling our mission. Please send your resume and/or areas of interest to:

Samantha Bosshart, Executive Director
Saratoga Springs Preservation Foundation
112 Spring Street, Suite 203
Saratoga Springs, NY 12866